Competence and compliance 10 May 2016

Operators and workshops are respectively demanding and signing up to the IRTE’s Workshop Accreditation and irtec technician licensing schemes. Brian Tinham finds out why

It’s been five years since the famous five – C Butt, DHL, Sainsbury’s and Wincanton, together with the IRTE (Institute of Road Transport Engineers) – launched the IRTE Workshop Accreditation scheme. And while enthusiasm may initially have been patchy, the programme has now taken off – with operators increasingly demanding that contracted workshops be certified under their maintenance SLAs (service level agreements) and workshops accordingly putting themselves forward for assessment.

Why the move? As Ian Chisholm, managing director of SOE (Society of Operations Engineers, the umbrella organisation for IRTE), observed at the scheme’s launch, although the operation of HGVs is highly regulated, robustly policed and overseen by the traffic commissioners, workshops are not. The result: “While operators may be subject to severe penalties if found to be non-compliant in any area – and that includes maintenance – no form of regulation applies to maintenance contractors who now carry out much of this work,” he said.

Clearly, a scheme that independently validates workshops’ maintenance facilities, training, processes, procedures and performance to a national standard was the way to go. For operators it would bring peace of mind that workshops were compliant. And for workshops that achieved accreditation, and were listed on the IRTE’s register, it would bring extra business.

These have certainly been among the experiences of Sainsbury’s, DAF dealership F&G Commercials and Bullwell Trailer Solutions, each of which provides an excellent example of what can be achieved on either side of the operator vs maintenance contractor fence.

For Sainsbury’s, operations support manager Gary King explains that all of the retailer’s 13 contracted workshops around the UK are fully accredited. “Workshop Accreditation has been part of our criteria for awarding truck and trailer maintenance contracts for three years now, ever since we announced our first conformant site at Pullman, in Stoke on Trent. Our ambition at the time was for all workshops to meet a national standard so that every organisation and everyone working on our vehicles would be doing so to the standard.”

That ambition has been achieved and continues today, with newly contracted workshops – if not already formally accredited – being required to pass an IRTE Workshop Accreditation assessment within six months. But King isn’t one for complacency. “Once all of our sites were Workshop Accredited, the focus shifted to irtec [the IRTE’s voluntary technician licensing scheme] as the next requirement – so that we could gain control of the standards of the technicians themselves.”

So where is Sainsbury’s today? “We started mandating irtec about 18 months ago, and the vast majority of our contractors’ technicians are now certified to irtec Inspection Technician level,” answers King. “It’s all about ensuring competence and currency of engineering skills to the national standard and then building on that with manufacturers’ training – so we know our vehicles are being maintained by the best in the business.”

In fact, King explains that six months ago his team of fleet operations managers established detailed training matrices for each of its VMUs (vehicle maintenance units). “That’s the only way to ensure that our contractors’ technicians are fully equipped to inspect and maintain our fleet, with truck-specific detail including the diagnostics involved, how to strip down equipment, parts to use, the torques, etc. It’s all about operating a safe, efficient and road legal fleet.”

Is it working? King is unequivocal: “If you look at MOT first-time pass rates alone, the national average has improved dramatically over the last 10 years, but it’s still only 89%. We don’t want to be part of that. Our average is 98.5% because we’ve been using the national standards to raise the bar. We won’t rest until it’s 100%.”

On the workshops side, that conviction is mirrored by F&G Commercials, which last month opened a 5.2-acre site in Trafford Park, following its acquisition of the Chatfields Manchester DAF business a year earlier. Co-founder Frank Woodhead says his firm invested £5 million in the dealership, which now boasts 10 truck service bays, an ATF (Authorised Test Facility) lane, an 11,000ft2 parts warehouse, tachograph centre, truck wash and new equipment. For him, though, people and processes are just as important – and hence his commitment to irtec and Workshop Accreditation.

“We started with irtec back in 2011, when DAF originally signed up to the scheme,” recalls Woodhead, explaining that all technicians across his earlier sites in Barnsley, Huddersfield and Oldham archived irtec to Inspection Technician. And – despite DAF currently considering its position on irtec, now that its licences are up for renewal (stating that it runs its own audits) – he insists that F&G Commercials remains convinced.

“We absolutely believe in the value of an independent outside body licensing our people. From our customers’ perspective, you just can’t beat that.” And he adds, that he is already in discussion with Manchester college, with a goal of moving up through the irtec levels, ultimately to Master Technician.

His view of the IRTE’s contractor scheme is identical. “Out Oldham site achieved Workshop Accreditation in January; Manchester is imminent; and Barnsley and Huddersfield will follow. The point is anyone can open a workshop, but achieving Workshop Accreditation proves that we have everything in place to meet and exceed customers’ expectations.”

It’s a similar story at mobile trailer repair and maintenance specialist Bullwell Trailer Solutions, which now looks after more than 5,000 trailers. Managing director Gary Bulley says that having irtec licenced technicians and Workshop Accreditation guarantees a quality of service that is, and always has been, the company’s ethos.

“Having IRTE Workshop Accreditation is really important as it is a testament to the high standards we abide by, both in terms of the services we offer and our working practices,” states Bulley. And the same applies to irtec, which he sees as setting the benchmark for the CV industry. “We put a huge emphasis on the training and skills so, for us, it’s just as important our technicians to be recognised for their ability as it is for the company to be recognised as a whole.”

As for the benefits, Bulley says: “Day-to-day, being accredited by the IRTE means our customers can be assured that we are fully compliant and working to the latest industry standards. I’m genuinely impressed with how well [irtec and Workshop Accreditation] are received. In fact, we’ve found many of our blue-chip clients now actively enquire as to whether we are accredited by the IRTE. What’s more, since receiving IRTE Workshop Accreditation two years ago, we’ve seen new business increase by 15%.”

But the last word goes to Sainsbury’s King: “Every operator has a different approach, but we focus heavily on compliance – making sure the fleet is safe and legal. For us, backing that up against national standards is critical. In fact, for all operators, large and small, it’s the only way to make sure workshops are compliant and staffed by competent people.”

Author
Brian Tinham

Related Downloads
118770/Competence_and_compliance.pdf

Related Companies
Bullwell Trailer Solutions
DAF Trucks Ltd
F&G Commercials (Manchester)
Society of Operations Engineers

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