ACFO chairman John Pryor said: “Fleets will already hold a lot of personal data. Now is the time for fleets to review and check whether they actually need all the current data being received.
“Where does the data originate and is it secure, either on computer or in locked storage? This is not new as all fleets should be doing this automatically.”
His comments came in a webinar, held recently by the association and supported by TomTom Telematics.
TomTom’s Beverley Wise said the GDPR is “an evolution, not a revolution”, as it is bringing information protection into the digital age.
ACFO’s action plan for members is:
* Know what personal data is held, including drivers’ name, home address, contact numbers, licence details, National Insurance number, payment, bank and family details.
* Who has access to the data?
* What data is passed to suppliers/contracts by fleet professionals? Ask companies to confirm what processes they have in place for managing data securely.
* What to tell drivers and make sure they understand where the data is, where it is being used and what is happening with it.
* Deleting data loaded on to vehicle systems, when appropriate, since satnavs and mobile phones contain a wealth of information.
Members of ACFO can listen to the webinar via the members area of the website (link below).