Key2 now manages HCVS’s full fleet of approximately 70,000 funded and 14,000 fleet managed vans, trucks, cars and plant assets.
As fleet compliance is a major priority for both HCVS and its customers, Key2 has been set up to deal with all compliance regimes. The holistic truck compliance schedule can display all planned events, split by asset and/or customer.
Key2 gives HCVS a central repository for all customer and asset information and the ability to add interfaces with new suppliers and systems very easily.
Jon Lawes, HCVS managing director, says: “We work with many different external suppliers and they are all plugged into our Key2 system.” He adds that data can be extracted from Key2 using its reporting tool in real time.
“We had been working hard on identifying a new asset management system for some time and it is testament to both Jaama and our HCVS colleagues that the final piece of the project was implemented during lockdown. Key2 has delivered and everything has worked very well,” he said.
Key2’s system manages aspects of HCVS’s fleet from designing and building commercial vehicle orders through to disposal. HCVS also utilises its contract management and finance functionality as well as its asset management modules.
Overall, thousands of processes are mapped and configured in Key2 for HCVS, and hundreds of hours of testing were completed in readiness for system go live in July 2020. Since full implementation, HCVS is starting to see the departmental efficiencies of using Key2. In turn, it has fine-tuned the structure of its IT and finance teams to mirror those efficiencies internally.